Stillwater Central School District

Regular Meeting of the Board of Education

January 23, 2018 – Stillwater, New York

Present: T. Hems, V. Masterson, B. McNeil, W. Callanan, K. Greene

Absent: D. Giso, J. Mueller, M. Toleman, S. Valigorsky

Also Present: Superintendent P. Morris, Clerk M. Sgambati, Interim Business   Administrator L. Derway, Director of Transportation C. Nelson, T. Gifford of the Express

President Hems called the meeting of the Board of Education to order at 6:15 p.m.

Board members led those present in the Pledge of Allegiance.

1. Public Input
   1. During public input, Ms. Gifford requested an update on the status of the turf field. Mrs. Morris stated that funds would be budgeted to maintain the field per the manufacturer’s guidelines to ensure the field’s longevity for as long as possible, and acknowledged that the field would need to be replaced in the near future.
   2. President Hems welcomed Interim Business Administrator Lyn Derway to the district.
2. Consent Agenda
   1. On a motion by V. Masterson, seconded by K. Greene, to approve the following items on the Consent Agenda:
      1. The minutes of the special Board of Education meeting on 1/16/2018 (see supplemental minutes)
      2. Capital Warrant #5 in the amount of $14,300.98 (see supplemental minutes)
      3. General Warrant #17 in the amount of $250,550.55 (see supplemental minutes)
      4. CSE/CPSE recommendations dated 1/18/18 (see supplemental minutes)
      5. Approve Christine Ihnatolya’s request for maternity leave beginning on or about March 30, 2018, and continue until approximately May 18, 2018, in accordance with the terms of the current STA contract and the Family Medical Leave Act (see supplemental minutes)
      6. Approve the appointment of David Sherwood as a long term substitute assigned to the Alternative Learning Environment at a per diem rate of $125.00, beginning1/22/2018 (see supplemental minutes)
         1. Ayes: 5 – Motion Carried (T.  Hems, V. Masterson, B. McNeil, W. Callanan, K. Greene)
         2. Nays: 0
3. Treasurer’s Reports
   1. Board members received the Treasurer’s Reports for October 2018, November 2018 and December 2018. (see supplemental minutes)
4. Settlement – Tax Certiorari
   1. On a motion by V. Masterson, seconded by K. Greene, to authorize the settlement of all tax certiorari proceedings pending under the caption of Doyle v. Town of Stillwater in the Supreme Court, Saratoga County, with respect to assessment years 2016 and 2017, pursuant to the terms set forth in the proposed Stipulation and Consent Order for Settlement, and hereby authorizes District counsel to execute said Stipulation and Consent Order for Settlement on behalf of the District in the amount of $5,405. (see supplemental minutes)
      1. Ayes: 5 – Motion Carried (T.  Hems, V. Masterson, B. McNeil, W. Callanan, K. Greene)
      2. Nays: 0
5. WSWHE BOCES Cooperative Bid
   1. On a motion by B. McNeil, seconded by W. Callanan, to approve participation in the WSWHE BOCES Cooperative Bid for 2018-19 for the following commodities: bread products, ice cream,  milk, canned-frozen foods, meat, net off invoice food products, cafeteria paper products, custodial paper products, copy paper/envelopes. (see supplemental minutes)
   2. Board members noted that participation in this cooperative bid does not preclude the district from purchasing these items elsewhere, but simply provides another purchasing option in the district’s efforts to be cost effective.
      1. Ayes: 5 – Motion Carried (T.  Hems, V. Masterson, B. McNeil, W. Callanan, K. Greene)
      2. Nays: 0
6. Appointment – L. Derway, Interim Business Manager
   1. On a motion by V. Masterson, seconded by K. Greene, to amend and approve the appointment of Lyn Derway as Interim Business Manager effective January 3, 2018 through June 30, 2018, at the rate of $500 per day. The Board further authorizes the Superintendent of Schools to submit a Section 211 waiver application subject to approval by the New York State Commissioner of Education.
      1. Ayes: 5 – Motion Carried (T.  Hems, V. Masterson, B. McNeil, W. Callanan, K. Greene)
      2. Nays: 0
7. Approval – Radio Purchase
   1. On a motion by V. Masterson, seconded by W. Callanan, to approve the purchase of new radios in the amount of $69,791.29 for school buses and district buildings. (see supplemental minutes)
   2. Board members noted that State Ed had approved state aid for the amount of this purchase, and that the remainder of radios listed on the bids not purchased at this time will be eligible for state aid as part of the upcoming building project.
      1. Ayes: 5 – Motion Carried (T.  Hems, V. Masterson, B. McNeil, W. Callanan, K. Green)
      2. Nays: 0
8. Equipment – Rowing Club
   1. Board members discussed the disposition of equipment formerly used by the school rowing club, and noted the following:
      1. all the equipment had been donated to the club
      2. the club had been coached on a volunteer basis by Aileen Durrant
      3. the rowing club has not been active in several years
      4. the equipment has been stored in a barn located near Ms. Durrant’s home
      5. the school district’s only expense associated with the rowing club was liability insurance for participating students.
   2. Board members will discuss this at a future meeting.
9. Insurance Premium Refund
   1. Board members discussed the refund of dental insurance premiums to an employee whose child was no longer eligible for coverage. This was tabled for discussion at the next Board meeting in response to a Board member’s request for additional information.
10. Appointment – T. Jones, Bus Driver
    1. On a motion by V. Masterson, seconded by B. McNeil, to appoint Tammy Jones as a bus driver effective 1/29/2018, according to the terms of the current CSEA contract. (see supplemental minutes)
       1. Ayes: 5 – Motion Carried (T.  Hems, V. Masterson, B. McNeil, W. Callanan, K. Green)
       2. Nays: 0
11. Authorization – Pickup Truck Purchase and Trade In
    1. On a motion by B. McNeil, seconded by V. Masterson, to authorize the purchase of a pickup truck at a cost of $39,782.50, and trade in three older vehicles valued at $7,400.00 that have outlived their useful life. (see supplemental minutes)
    2. Board members noted that this purchase is under state contract and therefore does not require the solicitation of bids.
       1. Ayes: 5 – Motion Carried (T.  Hems, V. Masterson, B. McNeil, W. Callanan, K. Green)
       2. Nays: 0
12. Schedule B Appointment
    1. On a motion by B. McNeil, seconded by V. Masterson, to approve the Schedule B appointment of Julie Jenne as a Drama Co-Advisor. (see supplemental minutes)
       1. Ayes: 5 – Motion Carried (T.  Hems, V. Masterson, B. McNeil, W. Callanan, K. Green)
       2. Nays: 0
13. Appointment – M. Rubin, Cafeteria/Recess Aide
    1. On a motion by V. Masterson, seconded by B. McNeil, to appoint Margaret Rubin as a cafeteria/recess aide (3 hours/day) effective 1/29/2018, according to the terms of the current CSEA contract. (see supplemental minutes)
       1. Ayes: 5 – Motion Carried (T.  Hems, V. Masterson, B. McNeil, W. Callanan, K. Green)
       2. Nays: 0
14. There were no Board items of interest.
15. Public Input
    1. In response to Ms. Gifford’s inquiry, Mrs. Morris announced that Mark Methe had retired.
16. Executive Session
    1. On a motion by B. Callanan, seconded by B. McNeil, to adjourn to executive session for a confidential discussion pertaining to personnel and negotiations at 6:35 p.m.
       1. Ayes: 5 – Motion Carried (T.  Hems, V. Masterson, B. McNeil, W. Callanan, K. Green)
       2. Nays: 0
17. Reconvene
    1. On a motion by K. Greene, seconded by V. Masterson, to reconvene the meeting at 7:20 p.m.
       1. Ayes: 5 – Motion Carried (T.  Hems, V. Masterson, B. McNeil, W. Callanan, K. Green)
       2. Nays: 0
18. Approval – Settlement Agreement
    1. On a motion by K. Greene, seconded by B. McNeil, to approve the Settlement Agreement dated January 19, 2018, regarding  the personnel issue which was discussed in executive session.(see supplemental minutes)
       1. Ayes: 5 – Motion Carried (T.  Hems, V. Masterson, B. McNeil, W. Callanan, K. Green)
       2. Nays: 0
19. Resignation – M. Methe
    1. On a motion by V. Masterson, seconded by K. Greene, to accept the letter of resignation for retirement purpose, of Mark Methe effective January 19, 2018. (see supplemental minutes)
       1. Ayes: 5 – Motion Carried (T.  Hems, V. Masterson, B. McNeil, W. Callanan, K. Green)
       2. Nays: 0
20. Adjournment
    1. On a motion by B. McNeil, seconded by K. Greene, to adjourn the meeting at 7:28 p.m.
       1. Ayes: 5 – Motion Carried (T.  Hems, V. Masterson, B. McNeil, W. Callanan, K. Green)
       2. Nays: 0

Minutes by Mary Sgambati, District Clerk