Stillwater Central School
Grades K-12
The Stillwater Central School District’s Counseling Department and administration (Gr. K-12) have developed a Comprehensive School Counseling Plan in response to the new SED Part 100.2(j) regulation requiring districts to increase opportunities for students to be more successful, align with New York State plan for Every Student Succeeds Act (ESSA), support the “whole school, whole community, whole child” multi-tiered model, emphasize Social Emotional Learning (SEL), and follow national standards (ASCA National Model). Program outcomes are to be reported annually to the Board of Education. Our district counseling program follows the National American School Counselor Association (ASCA) model (addendum A) and is aligned with the Stillwater CSD Strategic Plan and Mission. It is our belief that this comprehensive plan will allow us to serve and prepare our district’s students while in attendance and beyond.
Stillwater Central School District
1068 Hudson Avenue
Stillwater, New York 12170
518-373-6100
Elementary School:
Ms. Kristin Johnson – School Social Worker
Ms. Suzanne Pelletier Paulson – School Counselor
Mrs. Carolyn Reed – School Psychologist
Ms. Michelle Adalian – UPK- 5 Assistant Principal
Mrs. Rebecca Toleman – Principal
Middle School:
Mrs. Teresa Guiry – School Counselor
Mr. Timothy Hulihan – Principal
Middle School/High School:
Ms. Amanda DeAloe – Student Assistant Counselor
Mr. Clint Froschauer – Assistant Principal
High School:
Ms. Lisa Miller – School Counselor
Mrs. Jennifer O’Brien – School Counselor
Mr. James Wager – Principal
Superintendent of Schools:
Mr. Joseph Mariano
New York State Part 100 Regulations – General School Requirements for School Counseling Programs
Guidance programs
1. Public schools. Each school district shall have a guidance program for all students.
i. In grades K-5, the program shall be designed in coordination with the teaching staff to prepare students to participate effectively in their current and future educational programs, to help students who exhibit any attendance, academic, behavioral, or adjustment problems, to educate students concerning the avoidance of child sexual abuse, and to encourage parental involvement.
ii. In grades 6-12, the guidance program shall include the following activities or services:
a. an annual review of each student’s educational progress and career plans, with such
b. reviews to be conducted with each student individually by a certified school counselor;
c. instruction at each grade level to help students learn about various careers and career planning skills conducted by personnel certified or licensed as school counselors, or by classroom teachers in cooperation with school counselors;
d. other advisory and individual or group counseling assistance to enable students to benefit from the curriculum, to help students develop and implement postsecondary education and career plans, to help students who exhibit any attendance, academic, behavioral, or adjustment problems, and to encourage parental involvement, provided that advisory assistance shall be provided by teachers or counselors, or by certified teaching assistants under the supervision of counselors or teachers and that such individual or group counseling assistance shall be provided by certified or licensed school counselors or by certified or licensed school psychologists or certified or licensed school social workers in cooperation with school counselors; and
e. the services of personnel certified or licensed as school counselors.
iii. Each school district shall develop a district plan that sets forth the manner in which the district shall comply with the requirements of this subdivision. Such plan shall be filed in the district offices, and each school building, and shall be available for review by any individual. The plan shall present program objectives, which describe expectations of what students will learn from the program; activities to accomplish the objectives; specification of staff members and other resources assigned to accomplish the objectives; and provisions for the annual assessment of program results. The plan shall be reviewed annually by an advisory council, and revisions shall be made as necessary.
School Counselors believe:
- Every student can learn, and every student can succeed.
- Every student should have access to and opportunity for a high-quality education.
- Every student should graduate from high school prepared for postsecondary opportunities.
- Every student should have access to a school counseling program.
- Effective school counseling is a collaborative process involving school counselors, students, families, teachers, administrators, other school staff, and education stakeholders.
- School counselors are leaders in the school, district, state, and nation.
- School counseling programs promote and enhance student academic, career, and social/emotional outcomes.
Stillwater Elementary School – Grades K-5
Grade Level/Program, Activity or Service/ASCA Domain, Standard/Projected Start, Projected End/Evidence/Program Objective
K-3/High Five/Personal, Social Development ABC (Personal Safety)/May/Handouts – Safety, Hand – activities in the classroom/A three to four- week child abuse prevention program specifically designed for young learners. Topics include recognizing and responding to feelings, safety around strangers, internet safety, and sexual abuse prevention.
K-5/PBIS, Schoolwide Program/Academic AB Personal-Social
Development ABC/Yearlong, School-wide/Earn Stillwater bucks, fun days/Positive behavior intervention & supports
K-5/Stillwater Get Together/Academic, Personal-Social Development ABC/Monthly/Earned Character, Warrior All Stars/To continue to instruct/provide framework for the recognition of expected behaviors in all settings across the school; promotes Tier 3 school-wide expectations
K-5/Small Lunch Groups/Academic, Career & Personal-Social Development ABC/Ongoing/Progress Monitoring, IEP & 504’s/Provision of social/emotional/coping skill instruction and counseling support as needed per IEP/504
K-5/Small Lunch GroupsIMTSS and general student population/Academic, Career & Personal-Social Development ABC/Ongoing, as time allows/Progress Monitoring for targeted students/Provision of social/emotional/coping skill instruction and counseling support as needed based on teacher/staff/parent perception and/or student interest as peer buddies
K-5/Individual Attendance plans/Personal-Social Development ABC, Academic AB, Career A/Ongoing/Attendance records, teacher and parental response/Individualized consultation and counseling to support student behavior improvement and parental connection to potential community supports
5/Too Good for Drugs/Personal-Social Development ABC/May, June/Handouts/Social-emotional learning and substance abuse prevention
K-5/Behavioral Consult, MTSS/Academic, Career & Personal-Social Development ABC/Ongoing/Behavior Consult Form/Counselor participation at team meetings as well as with individual teachers to consult regarding challenging or atypical behaviors at convenience of teacher/team
K-5/Emotional ABC/Academic, Career & Personal-Social Development ABC/Ongoing/Progress Monitoring, IEP & 504’s/Emotional ABCs’ mission is to empower children with the skills to confidently manage their emotions and to help parents, caregivers, and teachers support their child’s or student’s social-emotional learning. The evidence-based Emotional ABCs Social Emotional Learning (SEL) curriculum was developed with psychologists, therapists, and educators and uses careful step-by-step strategies to help children better manage their emotions. The program closely follows guidelines outlined by the Collaborative for Academic, Social, and Emotional Learning (CASEL).
K-5/Go Zen/Academic, Career & Personal-Social Development ABC/Ongoing/Progress Monitoring, IEP & 504’s/Offers a suite of educational programs and tools designed to give parents and practitioners what they need to arm kids with essential life skills to not only manage anxiety, but to live with deeper engagement and purpose.
Stillwater Middle School – Grades 6-8
Grade Level/Program, Activity or Service/ASCA Domain, Standard/Projected Start, Projected End/Evidence/Objective
6/Grade 6 Parent-Student Orientation to Middle School/Academic ABC, Career ABC, Personal-Social ABC/August/Event attendance/Parents and students attend an evening program to learn about Middle School expectations and the 6th-grade routine
6, 7, 8/School Walk-Through, Locker Days/Academic ABC, Personal-Social ABC/August/Event attendance/Students can practice getting to their classes by following their schedule. They can set up their locker so that they are organized and ready to begin the year and socialize with classmates in attendance
7/Accelerated Program Information Night/Academic ABC/August/Event Attendance/Introduce students and parents to the criteria, curriculum, course sequence, expectations, and strategies for success for the Accelerated/Enhanced Program
6, 7, 8/New, Transfer Student Registration/Academic ABC, Career ABC, Personal ABC/Primarily Aug.-Sept. but as needed throughout the year/Meeting with the student and family/Students transferring to the district have an individual meeting with the school counselor to review academic performance, attendance, and possible concerns to address for a successful transition. Students are appropriately placed in academic courses, AIS support, and Special Education support if identified. They are introduced to our school programming, clubs/sports, and given a tour. A schedule is created and teachers are notified so they can begin attending
6, 7, 8/Class Scheduling Conflicts/Academic ABC/August-September and January/Schedules/Resolve all scheduling conflicts, balance class sizes, ratios
6, 7, 8/New Student Orientation/Academic ABC, Career AC, Personal-Social ABC/September/Verbal responses and Survey, Academic records, Attendance records/Assess the needs of new students as they transition into our school, answer/resolve any remaining questions/issues students may have as well as assist in helping students get involved in clubs and sports. Meet individually with new students as needed following the orientation
6, 7, 8/Extracurricular Activities Fair/Academic AC, Career A, Personal-Social ABC/September/Event attendance and membership/Current members assist in sharing information regarding club activities and purpose to increase membership and provide students with an opportunity to develop leadership, communication, time management, and socialization skills
Grade Level/Program, Activity or Service/ASCA Domain, Standard/Projected Start, Projected End/Evidence/Program Objective
6, 7, 8/Open House/Academic ABC, Career ABC, Personal-Social ABC/September/Event attendance/Answer parent questions regarding middle school expectations and requirements, direct parents to individual classes and address individual concerns, communication between school and home is enhanced
6, 7, 8/Personal Safety, Internet Safety, and Bullying Prevention/Academic ABC, Personal-Social ABC/September/Event attendance/Students will learn about ways to individually stay safe in school, home, and on the internet through a presentation by Resource officer
6, 7, 8/Soft Communication Skills/Academic ABC, Career AC, Personal-Social ABC/September – June/Event attendance/During morning announcements videos are shown monthly on Warrior TV that help students to think and develop their soft skills through fun and inspiring mini life lessons in order to become better students and employees in the near future. Students are shown different videos during each year of middle school.
6, 7, 8/Career Connection/Academic ABC, Career ABC, Personal-Social ABC/September – June/Event attendance/During morning announcements videos are shown weekly on Warrior TV that discuss a different career option. The video highlights what a person in that career typically does, the educational background they have, and what coursework students are currently doing that helps them in that particular field. Students are shown different videos during each of their years in middle school.
6, 7, 8/Naviance, AchieveWorks Intelligences Inventory (7), AchieveWorks Personality (7)/AchieveWorks Learning and Productivity (6), Career Key (6)/Academic ABC, Career ABC, Personal-Social AB/November – May/Completed survey +results reviewed/Students use Naviance questionnaires, inventories, and surveys to explore their individually generated list of careers based on their responses
8/Career Jam (Career Exploration & Tech Education) Survey, Activities, and Field Trip/Academic ABC, Career ABC, Personal-Social ABC/November/Survey, corresponding assignments, and participation at event/Provide students with an opportunity to learn about various careers by speaking to different individual representatives. They will have exposure to hands-on activities. Students will learn about the educational background of representatives, as well as, how academics tie into actual careers, and the opportunity for employment in this area.
Grade Level/Program, Activity or Service/ASCA Domain, Standard/Projected Start, Projected End/Evidence/Program Objective
6/Establishing Study Skills and Time Management/Academic AB, Career A/Nov., February/Small group work and completed paperwork/Students will learn how studying can benefit their academic goals, what types of distractions can occur while studying, and what an effective study environment looks like, as well as, ways to manage their time more effectively
6, 7, 8/Individual Progress Review/Academic ABC, Career ABC, Personal-Social ABC/November – June/Individual Meetings/Individually meet with students annually to discuss current progress, academic goals, and their future plans
8/TEC Smart Information Night/Academic ABC, Career ABC, Personal-Social ABC/November, March/Event attendance/Students and parents are provided with information regarding the TEC Smart program available through HVCC that begins in Grade 9.
6, 7, 8/Career Plan/Academic ABC, Career ABC, Personal-Social ABC/November – June/Individual cumulative plan is updated/Students will assess their abilities and interests, their experiences, and the steps needed to take to reach their identified academic and career goals
6, 7, 8/Career Awareness and Development Lessons/Academic ABC, Career ABC, Personal-Social ABC/November – June/Small group work and completed paperwork activities/Provide students an understanding of the stepping stones occurring currently and the impact it has on their future planning. Students understanding of careers is enhanced
6, 7, 8/Choices-Personal and Internet Safety/Academic ABC, Personal-Social ABC/Jan. – March/Event attendance/Students will learn about ways to stay safe in school, at home, and on the internet through videos that show what can happen when we make poor decisions
6, 7, 8/Master Schedule/School Counseling Program/January – July/Course offerings and size/Support the development of a comprehensive master schedule by the data processor and administration as needed
5 to 6, 6 to 7, 7 to 8, 8 to 9/Scheduling/Academic ABC, Career ABC, Personal-Social ABC/February – June/Class checks and balances/Place students in appropriate classes for the school year based on programming and grade level (World language starting grade 7, specials, and electives)
6, 7, 8/Being a Successful Middle School Student/Academic ABC, Career ABC, Personal-Social ABC/February – May/Group participation/Students will review best ways to be a productive student and identify areas that they can work on to improve their academic performance
Grade Level/Program, Activity or Service/ASCA Domain, Standard/Projected Start, Projected End/Evidence/Program Objective
8/TEC Smart Shadow Day/Academic ABC, Career ABC, Personal-Social ABC/March/Attendance/Students who may be interested in applying to the TEC Smart are taken on a visit to tour the facility, participate in typical collaborative efforts, and meet current students enrolled in the program
8/9th Grade Transition Information Night/Academic ABC, Personal-Social ABC/March/Event attendance/Students and parents are introduced to the curriculum typical of a 9th grader and the academic expectations and requirements of high school
6, 7, 8/Principal Meetings/Academic ABC, Career ABC, Personal-Social ABC/April – May/Mtgs. scheduled/Address issues impacting a student’s education and discuss the possibility of half days, summer school, and possible retention/other options if a student does not pass.
6, 7, 8/Middle School Awards/School Counseling Program/April – June/–/The school and community jointly recognize students receiving awards
6/Accelerated Programming/Academic ABC, Career ABC, Personal-Social ABC/April – August/Students are scheduled/Specific aspects of student’s record are reviewed along with placement testing and teacher recommendation to determine eligibility for accelerated programming
8/TEC Smart Applications/Academic ABC, Career ABC, Personal-Social ABC/May/Applications Submitted/Students who are interested in applying to the TEC Smart Program will submit their applications to guidance for processing with the appropriate information required (report card, signatures, recommendations, etc.)
5/Elementary – Middle School Transition Meetings/Academic ABC, Career ABC, Personal-Social ABC/June/–/The elementary psychologist, behavioral. specialist, social worker, and MS counselor, and Student Assistance counselor discuss the needs of incoming 6th-grade students prior to students entering middle school to identify those in need of support
5/Grade 5-6 Transition Visit/Academic ABC, Personal-Social ABC/June/Students attend/The incoming 6th graders will become acclimated with the setup of Middle School and the typical routine of 6th grade, differences between Elementary and Middle School, the expectations of 6th graders, understanding schedules, study skills, managing lockers, organization and time management and clubs and activities
Grade Level/Program, Activity or Service/ASCA Domain, Standard/Projected Start, Projected End/Evidence/Program Objective
6, 7, 8/Success Is Required/Academic ABC, Career ABC, Personal-Social ABC/June/Parent conversation – Student attendance/Parents are notified that their student is required to stay for the half days to make up work that has not been completed because they are currently failing the course(s)
6, 7, 8/Promotion-Retention notification and Summer School Registration/Academic ABC, Career ABC, Personal-Social ABC/June/Registration packets are completed and received
Parents are notified regarding summer school recommendation for students, mandated summer school for students, or retention of students
6, 7, 8/SchoolTool Liaison/School Counseling Service/Quarterly/Report card/Verification that report card grades are computed correctly and follow up with teachers for incompletes
6, 7, 8/Individual Follow-up Meetings with Retained Students/Academic ABC, Career ABC, Personal-Social ABC/Quarterly/Report card/Students will succeed academically
6 ,7, 8/Accelerated/Honors Program Monitoring/Academic ABC, Career ABC, Personal-Social ABC/Quarterly/Phone calls are made, Parent meetings are held as needed/Place identified students in accelerated/honors programming and monitor their progress
6, 7, 8/New student transition and progress/Academic ABC, Personal-Social ABC/Ongoing/Meeting within first two weeks of student entering school/Follow-up meetings with teachers to monitor individual new students’ academic and social progress
6, 7, 8/Academic Counseling for Students at-Risk/Academic ABC, Career ABC, Personal-Social ABC/Ongoing/Grades on report cards/Students will evaluate their academic progress and develop a plan for improvement
6, 7, 8/Individual Counseling Support/Academic ABC, Career ABC, Personal-Social ABC/Ongoing/–/Improve student growth both socially and emotionally
6, 7, 8/IEP-504 Counseling/Academic ABC, Career ABC, Personal-Social ABC/Ongoing as determined by IEP-504/Meeting notes, IEP-504 Goals are met/Improved student success academically, socially, behaviorally, and emotionally
6 ,7, 8/Crisis Counseling/Academic ABC, Personal-Social ABC/Ongoing/Meeting-Student returns to class/Counselor meets with the student in order to help them de-escalate and is able to return to routine as soon as possible. Inform parents as needed.
Grade Level/Program, Activity or Service/ASCA Domain, Standard/Projected Start, Projected End/Evidence/Objective
6, 7, 8/Committee on Special Education (CSE) and 504 Meetings/Academic ABC, Career ABC, Personal-Social ABC/Ongoing/Meeting notes, Academic records, Attendance records/Appropriate programming and supports are implemented based on committee decision
6, 7, 8/Parent-Teacher Team Meetings/Academic ABC, Career ABC, Personal-Social ABC/Ongoing/–/Issues impacting a student’s education are discussed between the teachers, parents, and student. Strategies for success are identified
6, 7, 8/Team Meetings/Academic ABC, Career ABC, Personal-Social ABC/Ongoing/Meeting notes/Issues impacting a student’s education are addressed between teachers, administration, and school counselor.
6, 7, 8/Maintain Cumulative Records/Academic ABC, Career ABC, Personal-Social ABC/Ongoing/Individual Student Records/An accurate comprehensive confidential student file will be maintained for each student
6, 7, 8/Parental Consultation and Communication/Academic ABC, Career ABC, Personal-Social ABC/Ongoing/Communication notes and emails/Provide support to students and parents
6, 7, 8/Consult with various supports both inside and outside school (psychologists, social workers, doctors, etc.) and collaborate w/parents, teachers and administrators/Personal-Social ABC/Ongoing/Observation feedback, group sharing/Assist students w/academic, social and emotional needs
6, 7, 8/Documentation and Information Maintenance/Academic ABC, Career ABC, Personal-Social ABC/Ongoing/SchoolTool report cards,transcripts, schedules, attendance, and assessment scores are on record/Information on students and data on many aspects of student’s success will be compiled and maintained for future reference, comparison and/or evaluation
6, 7, 8/Communicate with Administration and School Support StaffAcademic ABC, Career ABC, Personal-Social ABC/Ongoing/Conversations, meetings, notes, phone calls, email/Notification of student issues. The counselor will obtain administrative support for all efforts to communicate between home and school.
Grade Level/Program, Activity or Service/ASCA Domain, Standard/Projected Start, Projected End/Evidence/Objective
6, 7, 8/Academic Intervention Services/Academic ABC, Career ABC/Ongoing/Student records, standardized test scores (NYSTP), other assessments, grades and teacher recommendation/Students receive support/monitoring in area(s) of need to strengthen skills and ultimately meet NYS requirements for graduation
6, 7, 8/Middle School Counseling Website and ParentSquare/School Counseling Program/Ongoing/Website and Email Blasts/Provide current information and resources
6, 7, 8/School Counselor, Admin. Meetings/School Counseling Program/Ongoing/Meetings, notes, phone calls and email/Effective and consistent communication between administration and the school counselor. The administration will have an improved understanding of school counselor functions and awareness of all ongoing projects/issues.
6, 7, 8/Counseling Department Meetings/School Counseling Program/Ongoing/Conversations, meetings, notes, phone calls, and email/Effective and consistent communication between the school counselors. Communication occurs to have an improved understanding of school counselor functions per building and awareness of various ongoing projects/presentations/topics.
6, 7, 8/Attendance Committee Meetings/Academic ABC, Career ABC, Personal-Social ABC/Ongoing/Report cards, Attendance and Discipline Referrals/Attendance information will be reported to parents and students of monitored students as needed. Outside intervention will be sought as needed. Students will demonstrate academic, personal, social, and/or emotional growth.
6, 7, 8/Child Protective Services/Academic ABC, Personal-Social ABC/As needed/Meetings, phone calls, student records/Student safety, issues are addressed
6, 7, 8/Saratoga County Diversion Program/Academic ABC, Personal-Social ABC/As needed/Meetings, phone calls, student records/Contact is made with the Probation Department expressing concern regarding a student’s attendance, grades, and/or behavior. A meeting takes place with the Probation officer, parent, school official, and student. If progress is not made a PINS (Person In Need of Supervision) Diversion is filed.
Grade Level/Program, Activity or Service/ASCA Domain, Standard/Projected Start, Projected End/Evidence/Objective
6, 7, 8/Group Counseling, Personal-Social ABC/As needed/–/Improve student success academically, socially, behaviorally, and emotionally
6, 7, 8/Mediation-Conflict Resolution/Personal-Social ABC/As needed/–/Students will be allowed to discuss the situation with specific stipulations in a safe, controlled, and supervised environment with the goal of being able to attend school peacefully without the situation interfering with schoolwork or the school day
6, 7, 8/Tutoring Instruction Coordination/Responsive Services/As needed/Application submitted and approved/Review collaboration with teachers and tutors regarding work received and returned for identified students as needed
6, 7, 8/Referrals to Community Resources/Responsive Services/As needed/Referrals submitted, phone calls/Counselor will work with the student assistance counselor for collaboration between home, school and community for support needed
6, 7, 8/ENL, ESL Service Coordination/Responsive Services/As needed/Meeting times scheduled/Connect students with an English as a New Language provider to ensure support needed as they become proficient
Stillwater High School – Grades 9-12
Grade Level/Program, Activity or Service/ASCA Domain, Standard/Projected Start, Projected End (week of)/Evidence/Objective
9-12/Meet with transfer, new Registrants/Academic ABC, Career ABC, Personal-Social ABC/Ongoing/–/New students will successfully transition to Stillwater
9-12/Registration of new entrants: reviewing transcripts, planning academic programs, communicating with previous school, and disseminating pertinent info to teachers, administrators, and support staff./Academic ABC, Career ABC, Personal-Social ABC/Ongoing/–/Ensure that all students are appropriately placed in academic courses, AIS and referred to the Committee on Special Education when determined.
9-12/Individual student follow up meeting w/new entrants to monitor their transition to Stillwater/Academic ABC, Career ABC, Personal-Social ABC/Within the first 2 weeks of the start date/Student Feedback, Parent Feedback, Teacher Feedback/New student successfully transitions to Stillwater
9-12/Freshman Orientation/Academic ABC, Career ABC, Personal-Social ABC/September/–/Students will become familiar with HS services.
9-11/Individual planning meeting for course selection/Academic ABC, Career ABC, Personal-Social ABC/Jan – May/Course selection data Sheet Completed/Students will select courses based on teacher recommendation; HS transcript review; post high school goals. Students will have a schedule that supports his/her vocational and educational plans, while assuring district and state compliance. Students will understand diploma type: graduation requirements and course offerings
Grade Level/Program, Activity or Service/ASCA Domain, Standard/Projected Start, Projected End (week of)/Evidence/Objective
9-12/Schedule Adjustment/Academic ABC, Career ABC, Personal-Social ABC/Ongoing/Change request forms, Parent/student feedback, Teacher feedback/Relevant changes will be made which do not limit or diminish student opportunity.
9-12/Individual Counseling Support/Academic ABC, Career ABC, Personal-Social ABC/Ongoing/Report card, Attendance record, Discipline record/Students will demonstrate social and/or emotional growth
9-12/Academic Counseling for students at-risk/Academic ABC, Career ABC, Personal-Social ABC/Ongoing/Report card, Attendance record, Discipline record/Students will evaluate their academic progress and develop a plan for improvement
9-12/College and Career Planning/Academic ABC, Career ABC, Personal-Social ABC/Ongoing/Naviance, College Board, Application Resources, Review college trends and data/Students will be knowledgeable of career and college information, expectations and requirements through interest inventories and self exploration. Students will utilize the Naviance program and complete various surveys based on enhancing college and career readiness.
9/CTE Works/Academic, Career, Personal-Social/November/Survey/Provide students with an opportunity to learn about various careers by speaking to different individual reps. Exposure to hands-on activities. Students will learn about the educational background of the reps as well as how academics tie into actual careers.
8-9/Transition to High School/Academic ABC, Career ABC, Personal-Social ABC/May/–/8th grade students will meet their counselors in a large group classroom setting: gain information important to a successful transition to HS, and review course offerings
9-12/Open House/School Counseling Program/September – October/–/Communication between school and home is enhanced, promoting academic success.
Grade Level/Program, Activity or Service/ASCA Domain, Standard/Projected Start, Projected End (week of)/Evidence/Objective
12/College Application Process/Academic ABC, Career ABC, Personal-Social ABC/September – March/College applications, transcripts, letters of recommendation, school profile/Students will be knowledgeable of the college application process. Students will utilize the Naviance program during this process.
9-12/Counseling Center Website, scholarship and counseling, college and career website/School Counseling Program/Ongoing/Website, Naviance, scholarship, counseling, college and career newsletter updated/Provide current information and resources on Naviance, Counseling office Google Classroom, and in the counseling office
11-12/College Representative Visit/School Counseling Program/Sept. – December/College profile sheets/Students will be able to assess a school’s compatibility in a timely, efficient manner.
9-12/Maintain Cumulative Records/Academic ABC, Career ABC, Personal/Social ABC/On-going/SchoolTool/An accurate comprehensive confidential student file will be maintained for each student.
9-12/Documentation and Information Maintenance/Academic ABC, Career ABC, Personal-Social ABC/Ongoing/School Tool transcripts, forms, graduation check sheets, schedules and computer./Information on students and data on many aspects of student’s success will be compiled, and maintained for future reference, comparison and/or evaluation.
9-12/Consulting & communicating with parents via email, phone calls, conferences and evening programs/Responsive Services/Ongoing/Communication log, e-mails/Provide support to students and parents
9-12/Consult with external education/health facilities (hospitalizations)/Responsive Services/Ongoing/Academic plan created and/or maintained/Students will gain support in maintaining academic success while transitioning from school to placements, and vice versa.
9-12/Attendance at CSE and 504 meetings/Individual Student Planning/Sept. – June/Annual review notes, Attendance records, Academic records/Provide support/resources: information to help students achieve their goals.
Grade Level/Program, Activity or Service/ASCA Domain, Standard/Projected Start, Projected End (week of)/Evidence/Objective
10-11/Organize and Administer PSAT/School Counseling Program/Sept. – June/Data on number of students who take the test/Students will become familiar with standardized testing procedures and the type of questions they can expect when taking the SAT during their junior year
9-12/SAT, ACT Information/School Counseling Program/Sept. – June/Testing results/Students and parents will understand standardized test results and integrate that understanding into the learning and college application process.
10-12/Services for Students with Disabilities/School Counseling Program/Sept. – June/Testing Results & College Board/Documentation of the student’s disability can be submitted to College Board to determine if requested accommodation is appropriate.
9-12/Counsel students with social and emotional issues/Personal-Social Development/Ongoing/Behavior records, Teacher feedback, Observation/Students will develop self- awareness and begin to identify strategies and skills to address their needs
9-12/Counsel students with social and emotional issues/Personal-Social Development/Ongoing/Behavior records, Teacher feedback, Observation/Students will develop self- awareness and begin to identify strategies and skills to address their needs
9-12/CSE, 504 Reviews/Academic ABC, Career ABC, Personal-Social ABC/Annually/Annual review notes, Attendance records, Academic records/Students will be placed in, or remain in, an appropriate program with appropriate accommodations.
9-12/Consult with various supports both inside and outside school (psychologists, social workers, etc.) and collaborate w/parents, teachers and administrators/Personal-Social ABC/Ongoing/Observation
feedback, group sharing/Assist students w/academic, social and emotional needs
9-11/Meet w/students for annual review and course selection, reviewing transcripts and planning academic program/Academic ABC, Career ABC, Personal-Social ABC/Jan. – April/Course selection sheet is completed/Students will be aware of graduation requirements and will choose courses appropriately
10/CTE Counselor Meeting-Visitation, Students need exposure to vocational opportunities./Academic ABC, Career ABC/February – March/–/Students will gather information regarding programs at the CTE campus.
9-12/Scholarship/School Counseling Program/Ongoing/Feedback from students, parents/Students will become aware of and apply for various scholarships through Naviance.
Grade Level/Program, Activity or Service/ASCA Domain, Standard/Projected Start, Projected End (week of)/Evidence/Objective
9-12/School Counseling Department Meetings, School Counselors and Administrator/School Counseling Program/Weekly/–/Effective and consistent communication between administration and the counseling center. Administration will have improved understanding of School Counseling functions and awareness of all ongoing projects. Counselors will obtain administrative support of all efforts to improve communication between home and school.
12/Processing of College Applications, forms, and writing of letters of recommendation based on Student & Parent Perspective./Academic ABC, Career ABC/Sept. – February/Data of the number of application completed/Students develop post high school plans i.e. applications. Applications will include recommendations which will enhance the overall presentation of the student to the committees they are applying to.
12/FAFSA Financial Aid Night/School Counseling Program/SeptembeR, October/–/Students and parents will gain knowledge on the financial aid process
9-12/Academic Intervention Services/Academic ABC, Career ABC/August – September/Student Records, Standardized Test Scores (NYS Assessment), grades, and teacher recommendation./Students receive stronger grades in school and ultimately meet NYS requirements for graduation. Counselors will assist in the selection, identifying, scheduling and monitoring of students.
10-12/Advanced Placement Program Coordination. Designated counselor will serve as an Advanced Placement Coordinator, working with administration and faculty to administer the AP exams. Counselor(s) is responsible for the collection./School Counseling Program/Ongoing/Testing results/Provide coursework that challenges and prepares students to be college and career ready.
Grade Level/Program, Activity or Service/ASCA Domain, Standard/Projected Start, Projected End (week of)/Evidence/Objective
11-12/Senior Awards Night. Counselors keep track of all the awards, contacts, and presenters. Counselor then works with the principal’s secretary to develop the program and mail invitations. Counselors are also responsible for arranging all of the awards in our possessions and for requesting checks from the business office when necessary./School Counseling Program/January – May/–/The school and community jointly recognize students receiving scholarships and awards.
12/Graduation Awards. Counselor keeps track of all the awards, contacts, and presenters./School Counseling Program/Ongoing/–/The school and community jointly recognize students receiving scholarships and awards.
9-12/High School Graduation Rehearsal and Ceremony/School Counseling Program/June/Graduation program/Students will receive their cap/gown and diplomas.
9-12/Summer School Registration/School Counseling Program/June – July/School Tool, Report Cards/Register students to keep them on track and graduate on time.
11/SAT Preparation Course. Counselor is responsible for coordinating the SAT preparation class with the outside agency providing the course./Academic ABC, Career ABC, School Counseling Program/February – May/–/Students will become familiar with standardized testing procedures and the type of questions they can expect when taking the SAT during their junior year.
Grade Level/Program, Activity or Service/ASCA Domain, Standard/Projected Start, Projected End (week of)/Evidence/Objective
9-12/Referrals to Community Resources/School Counseling Program/Ongoing/–/Students and families will receive the help they need
9-12/Attendance: Attendance Clerk/Assistant Principal. Monitored attendance of targeted students and report to counselors and administrators./Academic ABC, Career ABC, Personal-Social ABC/Ongoing/Report cards, Attendance and Discipline Referrals/Students will demonstrate academic, personal, social and/or emotional growth.
9-12/NCAA Coordinator. Counselor is responsible for maintaining course eligibility for NCAA./Academic ABC, Career ABC/Ongoing/NCAA Eligibility Center/Students will become aware of the NCAA Eligibility Requirements for College-bound student-athletes.
11-12/Alumni Panel Presentation/Academic ABC, Career ABC/January/–/Students will develop a better understanding of college from alumni in college.
9-12/Program of Studies/Academic ABC, Career ABC/November – January/Course Selection/Provide up to date information on courses offered
9-12/Master Schedule/School Counseling Program/January – July/–/Develop a comprehensive master schedule
9-12/Tutor Coordinator/Academic ABC, Career ABC/Ongoing/–/Work with teachers and tutors when necessary
9-12/BOCES Liaison. Counseling office is responsible for collecting and inputting grades from BOCES into School Tool./Academic ABC, Career ABC, Personal-Social ABC/Ongoing/Report Cards/Monitor progress on our VOTEC/CTE students
12/Senior Survey/Academic ABC, Career ABC/May – June/Survey/Finalize Senior plans for after high school
Addendum:
- American School Counselor Association (ASCA) National Standards
- Stillwater Strategic Plan and Mission Statement